Other Faculty & Staff Resources

RCoB Technology Purchasing
  • Concur Pre‐Approval Required
    A pre‐approval is required for any technology purchase, including software and databases, including renewals. You’ll enter the request in concur as an expense for funding identification and approval.
  • ITSS Approval
    (TAQ Request begins this process, and identifies whether TX‐RAMP is required or not) – There is a template of 19 questions that the requester needs to complete to the best of their ability. This is to be submitted to Debbi Stack.
  • Watch Your Email
    Debbi will handle any additional approvals, as needed. She will contact you if additional information is needed.
RCoB Travel Pre‐Approval Procedure

Travel requests mus​​​​​​​t be approved in CONCUR prior to any bookings/purchases.

Click here to see a more detailed step-by-step presentation for this process.

Before Travel

  1. Traveler enters information into the Travel Authorization Request Form.
  2. An Admin Coordinator reviews the submission, provides Chart String, approved amount, and additional information.
  3. The Dean's Office (Shelly Beattie) enters the request into Concur.
  4. The traveler will be notified via email that your request is pending review and submission. (You must submit the request)
  5. Supervisor/Account Holder approves the request and the traveler is notified via email.
  6. Traveler books flight, registers for conference, etc.

Upon Returning

  1. Traveler returns with receipts.
  2. Traveler sends receipts to shelly.beattie@unt.edu or rcob-purchasing@unt.edu
  3. Dean's Office (Shelly Beattie) enters expenses in Concur.
  4. The traveler will be notified via email that your expense report is pending review and submission. (You must submit the report)
  5. Supervisor/Account Holder approve expenses.
  6. Concur notices are sent at each stage and reimbursement is issued.


  • Concur Pre‐Approval Required

All travel requests must be approved in concur before travel arrangements are made. An email from a Director, Chair, or Staff member does not mean your travel is approved!

  • Concur Is An Estimate

What you enter on the dynamic form is what staff will use to complete your request in Concur so please be as accurate as possible – however, Concur is a pre‐approval tool with estimated expenses, so there is no need to submit additional requests if airline ticket prices change, etc. Please be sure to include estimated taxes!

  • Plan Ahead

Please allow a minimum of 3 weeks before anticipated dates of travel for concur processing.

  • International Travel

International travelers are required to register their travel four weeks in advance with Risk Management. Please visit: https://emergency.unt.edu/international-travel-registration-revised for more information.

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