CoB Policies & Procedures

It is the responsibility of each student to know and follow the policies as detailed in this section. More comprehensive information regarding these or other University policies may be found in the current University of North Texas Graduate Catalog.

The following is a list of topics that are covered in this section:

12 Hour Rules

College of Business Policy

  • No more than 12 hours of coursework may be transferred from any concentration/major to another concentration/major within the College of Business or to the College of Business.
  • Students may not register for more than 12 hours of 5XXX level courses while classified as a GNDE Student.

University Policy

  • Up to 12 hours of graduate level coursework completed under the GNDE designation may be used toward a degree.

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Admission Appeal Process
  • Applicants that have been denied by the admission committee may appeal that decision.
  • To appeal, applicants must write a letter, no more than two pages, to the Master’s Program Committee (MPC).
  • The letter can be submitted in one of two ways:
    1. email the letter in a Word or .pdf file to mbacob@unt.edu or,
    2. Deliver the letter to the Graduate Programs Office (BLB 201).
  • The already reviewed supporting documents and letter of appeal will be presented to the MPC for review.
  • Applicants will be notified of the appeal decision via traditional mail.
  • There is no further appeal once MPC has rendered an appeal decision.

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Change of Major
  • Students must login and complete a Change of Major form and be officially admitted to a program before taking more than 12 hours of coursework.
  • The form may be obtained from the Toulouse Graduate School or online at www.tsgs.unt.edu.
  • Return the completed form to the Toulouse Graduate School in the Eagle Student Services Center (ESSC).
  • Change of major requests cannot be processed if a student’s graduate GPA is below the 3.0 cumulative minimum required for academic good standing.

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Concurrent Enrollment
  • Approval to enroll in background courses at another institution as well as at UNT must first be granted by the Graduate Programs Office.
    • Approval to enroll in MBA or MS core and/or concentration courses at another institution as well as UNT must first be granted by the departmental advisor, Graduate Programs Office, and Toulouse Graduate School.
  • If approved, official transcripts must be submitted to the Toulouse Graduate School upon completion of the course(s). A copy will then be forwarded to the Graduation Programs Office for record updates.

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Core and Concentration Courses
  • MBA degrees require 18 hours of core courses.
    • BUSI 5190 must be taken during a student’s final semester. Students may request from their departmental advisor approval to enroll in this course one semester early should a scheduling conflict arise. In cases of early capstone enrollment, students must graduate during the next semester or BUSI 5190 must be retaken.
  • MBA degrees required 18 hours of concentration courses. These courses are chosen in consultation with the respective departmental advisor.
  • MS degrees require 30 to 36 hours of concentration courses chosen in consultation with the respective departmental advisor.
    • MS degrees require a capstone course specific to that major, which must be completed during a student’s final semester or one semester early in cases of special approval.

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Degree Plans
  • Must be filed during the first semester after admission to an MBA or MS program.
  • To file a degree plan:
    • Schedule an appointment with the respective departmental advisor.
    • Complete the degree plan worksheet with both student and advisor signatures.
  • Once the degree plan has been approved by the Toulouse Graduate School, a copy will be mailed to the student and forwarded to the departmental advisor.
  • An official copy of the degree plan is maintained by the Graduate Programs Office.

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GMAT/GRE Information
  • GMAT or GRE scores no more than five (5) years old are required for admission purposes.
  • Work experience will not be considered in lieu of exam scores.
  • Appropriate test scores are one of many factors utilized in rendering admission decisions.
  • The Graduate Programs Office recommends that students sit for the GMAT or GRE exam no later than one month prior to the application deadline to ensure timely reporting of scores.
  • For the GMAT visit www.mba.com for scheduling details. The UNT school code for the GMAT is: 6DP-8M-55.
  • For the GRE visit http://www.ets.org/ for scheduling details. The UNT school code for the GRE is: 6481.
  • GMAT/GRE Waivers:
    • A waiver of the GMAT/GRE will be considered for applicants who have an earned doctoral or professional doctoral degree from a regionally accredited institution, or its equivalent. A waiver of the GMAT will be considered for applicants who have an earned master’s degree from a regionally accredited institution, or its equivalent, with a cumulative GPA of 3.5 or higher on the master’s degree. Certain programs may have departmental admission requirements mandating submission of additional materials including standardized test scores.
    • A waiver of the GRE/GMAT will be granted for students with a bachelor's degree from UNT with a cumulative GPA of 3.5 or higher.
    • A waiver of the GMAT/GRE will be considered for UNT Honors College graduates with a cumulative GPA of 3.5 or higher.

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Graduate Non-Degree (GNDE) Option
  • Allows students who meet program qualifications to enroll in up to and transfer 12 hours of graduate level coursework toward an MBA or MS program.
  • Available to permanent residents or U.S. citizens.
  • Students must have a 2.8 cumulative undergraduate GPA or a 3.0 GPA on their last 60 hours of undergraduate coursework to qualify.
  • Before registering for classes, students must schedule an appointment with a graduate academic counselor in the Graduate Programs Office (940) 369-8977 and bring copies of all transcripts in for evaluation.
  • Once transcripts are evaluated, the graduate academic counselor will issue the student with an Advising Clearance form detailing any required background courses. Both the student and the advisor will sign the form.
  • A registration block will be removed once the form is complete. Students must contact the Graduate Programs Office (940) 369-8977 or mbacob@unt.edu) each semester that they plan to enroll as a GNDE student to obtain the necessary registration clearance.
  • GNDE students who wish to continue taking courses by applying to an MBA or MS program should complete a Change of Major and follow the admissions guidelines.

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Graduation
  • Visit the Toulouse Graduate School website at http://tsgs.unt.edu/new-current-students/graduation-information to find the graduation application and deadlines for each semester.
  • The student is responsible for filing the appropriate graduation application with the Toulouse Graduate School by the required deadline.
  • Students must submit a finalized copy of their official degree plan in addition to the graduation application. Students may request the degree plan here and the Graduate Programs Office will submit the documentation to the Toulouse Graduate School.
  • In order to graduate, students must meet the following minimum requirements:
    • Students must have a 3.0 overall graduate GPA
    • Students may not graduate with more than two grades of “C” in core and/or concentration courses
    • Students may not graduate with any grades of “D” or “F”

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Internet Courses and 100 % Online Programs (MBA MKTG, MBA STMG, MBA FINA)
  • International students may not participate in the 100% online programs or take more than three (3) hours of Internet coursework per semester.
  • Only students admitted to one of the 100% online MBA programs have the opportunity to register for CoB Internet based coursework during the first two weeks of early registration. Beginning the third week of early registration, all other students may register for Internet based classes.
  • Available Internet based courses may be located in the current semester schedule of classes.

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Probation/Suspension
  • Students are required to maintain a cumulative 3.0 graduate GPA.
  • Students will be placed on probation if their cumulative graduate GPA falls below 3.0 and the Graduate Programs Office will implement a registration block.
  • Students on probation may NOT participate in early registration.
  • Raising the cumulative graduate GPA to the required minimum will remove the probation status.
  • Students will remain on probation and be allowed to continue taking courses as long as they achieve a 3.0 semester GPA for all subsequent semesters until their cumulative graduate GPA reaches 3.0.
  • Students already on probation will be placed on academic suspension for one semester if the GPA in a successive semester falls below 3.0.
  • A second suspension will result in dismissal from the program. A student may reapply after three (3) years.
  • Students cannot apply for graduation while on probation. A 3.0 cumulative graduate GPA is required to graduate.

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Retention
  • Students may not graduate with more than two grades of “C” in their core and/or concentration courses, or with any grades of “D” or “F”.
  • If three (3) grades of “C” have been earned, at least one course must be duplicated with a grade of “B” or better.
    • Duplication forms must be completed and turned in to the Registrar’s Office.
  • If a student receives two (2) course grades below “C” (for the purposes of this rule, the lowest grade received in a course is always used, regardless of duplication), the student will be dismissed from the program.

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Special Problems Courses (5900/5910 Courses)
  • Credit will not be given for 4XXX level courses unless taken under a 5900 designation.
  • A maximum of 6 to 9 hours may be credited, with no more than 6 hours of 5910 courses.
  • Students should obtain approval from their departmental advisor to take a 5900/5910 course in order to determine applicability toward the student’s degree plan.
  • A Special Problems form may be obtained from the Graduate Programs Office (BLB 201) or from the respective CoB department.
  • Once completed and signed, the student is to bring the form to the Graduate Programs Office to obtain a permission number. This must be done before or during registration.
  • International students must enroll in the mandatory hours required of their visa.
  • After the 12th class day, a course will not be changed to a 5900/5910 designation.
  • A detailed syllabus must describe the course and student responsibilities. The syllabus and Special Problems Form must be provided to the Graduate Programs Office before a permission code will be granted.
  • If a 4XXX level course provides the basis for the 5900/5910 coursework, sufficient additional content and requirements must be added to raise the learning outcomes to be equivalent to a 5XXX course.
  • Work-related activities may enhance the course, but cannot be a major component. The course must be self-supporting, regardless of a work module.
  • Projects, examinations, quizzes, homework, etc. are expected to comprise the major aspects of the course.
  • On a case-by-case basis, 5900/5910 coursework may substitute for a required course not being offered the semester immediately before a student graduates. It may also substitute if there are other sufficient educational circumstances to warrant doing so.
  • These courses will not be allowed to substitute for 5800 internship or cooperative education courses.

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Substitutions (Degree Plan)
  • Students are responsible for discussing any degree plan substitutions with their respective departmental advisor.
  • Substitutions are to be approved prior to a student’s enrollment in a course not listed on the degree plan on file.
  • Departmental advisors will forward the substitution to the Graduate Programs Office. The Graduate Programs Office will then update the student’s degree plan and forward an updated copy to the Toulouse Graduate School
    • NOTE: This process may take several weeks to be posted by the Toulouse Graduate School.

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Time Extension Requests
  • Students have five (5) years to complete their MBA or MS program.
  • Students that violate the five (5) year window may request a time extension. The extension should be requested at least one semester prior to loss of course credit.
  • Instructions regarding time extension requests can be found at www.tsgs.unt.edu/extension.htm.
  • The documentation must be submitted to the Graduate Programs Office for consideration by the Master’s Program Committee.
  • Approved requests will be forwarded to the Graduate Council for a final decision.
  • Students will be notified of the final decision.

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Transcript Evaluation (For Background Coursework)
  • Prospective students may schedule an appointment with the Graduate Programs Office for a preliminary transcript evaluation. Students should bring copies of all transcripts (either official or unofficial).
  • Students that have applied to a graduate program will automatically receive an evaluation of their transcripts after their application has been processed.
  • GNDE students may schedule an appointment with the Graduate Programs Office. See Graduate Non-Degree (GNDE) Option.
  • Students may submit a course description or syllabus to the Graduate Programs Office for consideration in waiving applicable background courses.
  • This information should be submitted prior to the 12th class day (5th class day for summer sessions) or tuition refunds will not be recommended.
  • It is the student’s responsibility to ensure that they meet the required prerequisites for any coursework in which they enroll. Background coursework will not be waived due to a student completing subsequent coursework out of sequence.

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Transfer Hours
  • Six to nine hours of transfer work may be applied to a degree plan with departmental advisor approval.
  • Official transcripts listing these hours must be on file with the Toulouse Graduate School.
  • Course descriptions and syllabi must be submitted to the departmental advisor for review.
  • If the course is approved for credit, the departmental advisor will contact the Graduate Programs Office to have the course added to the degree plan.
  • Students transferring hours in during their final semester will delay their graduation by one semester. In these instances, the Toulouse Graduate School does not receive transfer transcripts in enough time to process the request.
  • For a list of accredited universities, please visit AACSB’s website at http://www.aacsb.edu/accreditation/accredited-members/.

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